Finance & Accounting Specialist

Job Description

Who is USP?

The U.S. Pharmacopeial Convention (USP) USP is an independent scientific organization that collaborates with the world’s top experts in health and science to develop quality standards for medicines, dietary supplements, and food ingredients. USP’s fundamental belief that Equity = Excellence manifests in our core value of Passion for Quality through our more than 1,100 talented professionals across five global locations to deliver the mission to strengthen the supply of safe, quality medicines and supplements worldwide. 

Brief Job Overview

• The Accounts Payable Specialist performs crucial job duties that ensure accurate and timely payment to vendors for services and products rendered.
• The Specialist reviews and enters invoices into the accounting system, answers vendor inquires, reconciles vendor statements to our subledger records, processes, and maintains TDS ledgers.
• Status update to the external and internal stakeholders on the Invoice processing
• Interaction with the management team on the Invoice Processing.
• Handle a high volume of transactions and complete tasks on time. This is a non-supervisory position that reports to the Supervisor, Accounts Payable.

How will YOU create impact here at USP?

• Examine domestic and international invoices for compliance and enter data into Oracle
• Attach invoices and documentation into Oracle
• Perform monthly reconciliation of vendor statements to AP subledger.
• Review and reconcile monthly outstanding check report and follow-up for resolution.
• Respond to vendor calls and inquiries from IndiaPayablesList@usp.org
• Assist with month end close, record Tax payments, review and clear outstanding AP checks.
• Assist in providing information to external and internal auditors.
• Timely update to the management on the Invoice processing
• Timely updation of the Inward register and incharge of the Accounts Payable Processing software.

Who USP is Looking For?

• Bachelor’s/Master’s degree in business, Accounting, or equivalent work experience.
• Minimum of Six (6) years with Bachelor’s / Master with Four (4) years of experience in a fast-paced accounts payable department

Additional Desired Preferences

• Working knowledge of Oracle R12 or any large ERP accounting system.
• Ability to work independently and with a team in a fast paced and high-volume environment.
• Strong problem-solving skills, basic accounting principles knowledge, research, and resolution skills
• Ability to interact with employees and vendors in a professional manner.
• Excellent written and verbal communications skills
• Motivated, self-starter
• Proficient in MS Office software, specifically Outlook and Excel
• Intermediate / Advance Excel skills

Supervisory Responsibilities: No

Benefits

USP provides you with the benefits you need to protect yourself and your family today and tomorrow. From company-paid time off, comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial wellbeing is protected.

COVID-19 Vaccination Policy (will apply to the selected candidate(s) hired):

As a condition of employment with the United States Pharmacopeial Convention’s (USP) duty to provide and maintain a workplace free of known hazards, all employees and contingent staff hired after July 1st, 2021, must be fully vaccinated unless a reasonable accommodation is approved. Your recruiter will advise accordingly.

USP is proud to be an equal employment opportunity employer (EEOE) and affirmative action employer. We are committed to creating an inclusive environment in all aspects of our work—from the standards we make to the partnerships and conversations we cultivate.  An environment where every employee feels fully empowered and valued irrespective of, but not limited to, personality, race, ethnicity, physical and mental abilities, education, religion, gender identity and expression, life experience, sexual orientation, country of origin, regional differences, work experience, and family status. We are committed to working with and providing reasonable accommodation to individuals with disabilities.

Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.